Policies & FAQS

How Can We Make a Reservation and What Kind of Deposit Is Required? 

Please give us a call or book online to make your reservation. For guests who are enjoying our Bed & Breakfast, we require a one night’s stay as non-refundable deposit at the time or reservation. For our special event guests, a $500 per person non-refundable deposit is required at the time of reservation.

For your convenience, we accept Visa, Mastercard, Discover, as well as personal checks. Full payment is due on the day prior to arrival. A 7% Montana Accommodations tax must be applied to your reservation. For our special event guests, the 7% is applied only to the lodging portion of your total cost.

Cancellation policy: 

Deposits are non-refundable but may be applied to a rescheduled vacation with us, up to a year from your scheduled vacation. After a year, your deposit will be forfeited.

Due to our non-refund policy, we recommend trip insurance to our guests for last minute medical or emergency cancellations.

If a cancellation is made within 3 months of our event weeks, you will be charged 50% of your remaining balance as we will need time to fill your spot

If you must cut your vacation short during one of our vacation weeks, we must still charge for the entire stay as we would be unable to fill your slot. If you are adding a day or two before and/or after your vacation week, the B&B rate would apply to those days.

For our B&B guests, if we are able to fill your cancelled day(s), we will refund that day’s charge for your stay.

No shows will be charged the full amount.

When Is Checkin / Checkout?

Check in is 3:00PM and checkout is 11:00AM.  For special event weeks, unless otherwise noted, arrival is Sunday and departure is Saturday.

Alcoholic Beverages:

You should feel free to bring your own adult beverages. We have barware available for your use.

Is Smoking Permitted?

There is no smoking in the cabins. If you smoke, let us know and we’ll provide a receptacle for your use and you can smoke on your front porch. Or you may smoke in the designated area near the lodge. There is absolutely no smoking allowed anywhere near the barn, arena area, or the pasture. Horse poop is highly flammable and we are very strict about this policy. Late summer is fire season in Montana, our buildings are wood, our barn is old and weathered, and we do our very best to protect the area that we are privileged to call home.

Are Children Welcome?

Children are always welcome at Bear Creek and we love having them here! Do be aware that the are no specialized kid’s programs at the ranch. Children under 10 may ride, led by an adult, in the arena, but unfortunately, the kind of extended riding we do with our adult guests does not allow for younger kids on the trail. We can recommend outfitters in the area without our age restrictions.